Administrative Assistant/Clerical/Receptionist

 

To obtain a challenging position with a company that is well established, and provides room for learning and growth

 

Education/Training

Kingsborough Community College, Brooklyn, NY

Major: A.A.S in Office and Computer Technology                                            

            Expected Date of Graduation December 2014

Obtained and consistently update certificates in Conflict Resolution, Immigration Law, and Business Etiquette Including staff appreciation and diversity training

                       

Work Experience

Covenant House New York, New York,

Administrative Assistant/Grant Personnel                                            08/2004-07/2013

§      Answer phones, screen and direct callers to appropriate staff

§      Prepare monthly reports and distribute to managers, directors and senior coordinators via email

§      Maintain and update directors’, managers’ and senior coordinator’s calendar (Lotus Notes) use calendars to schedule appointments and meetings

§      Prepare expenses in various spreadsheets for director and managers

§      Draft and process expense payments (check requests) after all required documents and approvals have been obtained. Secure, record and distribute client and staff checks and payments 

§      Prepare, document and deliver to finance; receipts, invoices and all work related expenses for reimbursement  of cash

§      Ensure all purchases follow government guidelines, funding requirements and internal policies and procedures

§      Deliver all documents to grant providers in a timely manner. Prepare materials for grant audit, prepare to answer any questions that arise in some cases direct auditor to all files and data

§      Maintain all grant documents and files in a separate and confidential room provide files to reliable personnel, Place all private and confidential information into grant/funding database

Covenant House New York, New York,

Administrative Assistant/ Recruiter                                                     06/2000-07/2013

§      Receive and review all applications for training including Culinary Arts, Certified Nurse Aide, Security, Insurance Agent and Janitor Trainee.

§      Conduct an in-depth interview prior to accepting and enrolling client

§      Prepare flyers, email and conduct phone calls to staff and in some cases locate client providing information about upcoming training. Also email outside agencies C.B.O’s and private organization that network with the organization

§      Package and labeled confidential documents and application and ensure client has completed all requirements

§      Place all data in the ADP and E.T.O Systems

§      Ability to perform duties in a fast pace, detailed oriented environment

Skills

 

Excellent customer service and communication skills; Extensive knowledge of Microsoft Office; (Word, Excel, Lotus Notes, Access and PowerPoint) Type 45wpm; Ability to navigate the Internet including research; Great organizational,  interpersonal and social skills; Professional telephone etiquette and communication; Outstanding filing abilities and efficient in scheduling meetings and appointment setting

  • ID#: 73420
  • Location: Brooklyn, NY , 11203

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